Category Archives: The Board and General Assembly

Thanks for a great yearly meeting and general assembly!

Text: Charlotte Lou Langdon
Photos: Carsten Agger

Although February the 29th was a rainy day in Copenhagen, we, were around 70 members of the assoiation who gathered at Mellemfolkligt Samvirke, in their large bright meeting room “Community Hall.” Here we would spend the day together: a day of presentations, workshops, eating together and the annual general assembly

The purpose of our annual meetings is to:
– create network between our members
– disseminate about the association and it’s work
– involve all our members in decisions
– get through all the typical paperwork and protocol of the general assembly.

We incorporate the ethics and principles of permaculture into our event designs – and try to devise solutions that embody the permaculture ethics.

2020’s Annual Meeting opened with the presentation of an exciting vision for the future of farming in Denmark.

Karoline Nolsø Aaen and Tycho Holcomb from Permaculture Garden Myrrhis presented a clear model for the regenerative agriculture of the future. In this model, Denmark’s population could be provided for on 20% of Danish agricultural land, while at the same time combating climate change and biodiversity loss.
Here you can see a short clip from Karoline and Tycho’s presentation at the annual meeting. (in Danish!)

Network –
The annual meeting is a great opportunity to meet others in the network and the event is moved to a new part of the country every year. Most of the attendants this year had come from the metropolitan area, so there was ample opportunity to get in touch with others who lived in the immediate area.
It was really nice to see several local networks represented at the annual meeting. If you want to find a local network near you, check out our website here.

At the Annual Meeting Andreas Jonsson presented the upcoming Nordic Permaculture Festival to be held at Holma Folkhøgskola, from the 6th – 9th of August 2020
Read more about the event and buy tickets here.

Strategy –
At the annual meeting, the board of 2019 presented a draft version of our 10-year strategy for the association. We wanted to involve members early in the process – and have therefore publicised the document for feedback and input from the many members who attended the annual meeting. It has been great to get this feedback that we can take forward in the process.

If you did not attend the annual meeting but would like to see the strategy draft and tell us your opinion, check out the strategy here. Feedback from the annual meeting is shown in the right-hand side as comments.

If you would like to add something, comment or provide other feedback, it is very welcome! Just send an email to and remember to write which page of the strategy your comments are about.

Our strategy is an overall policy for how we work and in sociocracy, policy decisions must be approved with consent when the proposal is “good enough for now and safe enough to try”.  Also, according to sociocratic principles, policy decisions are given a date for review and evaluation. Its possible to make improvements, which means our strategy is not static but is a living process that can be adapted if the need to do so arises.

The General Assembly

At the general meeting, the association’s 2019 financial account and the budget for 2020 were presented and approved.

We went through all the agenda points with the calm, engaging and structured facilitation of Andreas Jonsson. We could respond with comments to each point, so that we could build a common understanding of the problem and the dimensions that should be included in our solution. After this round of comments, we were presented with a proposal for a solution, to which we could give our consent, or raise objections to.

Decisions taken at general meeting:
The Education Committee is working on a reformulation (of the 7 requirements for holding PDC in Denmark) for the next annual meeting and at least one person from the group in North Jutland is invited to join the process. APPROVED

Electronic voting: We are not starting an working group now and here. If anyone wants to set up a working group to get electronic voting to function, they are very welcome to come up with a proposal for next year’s meeting. It must be made clear that it is already possible for members to vote by proxy: APPROVED

The entire minutes of the general meeting will be posted on our website soon.

Elections to the board:
Adam Jørgensen, Cathrine Dolleris, Charlotte Lou Langdon, Jette Hye Jin Mortensen, Kurt Holm, Mette Brodersen, Ruben Hernandez Romero and Tanja Condrea have been elected to the Board of Directors.

The date of the statutory meeting is coming soon and all board meetings are open to members. (with the right to speak!) The General Assembly would like to thank the outgoing board members Dorte Fløjgaard and Tove Bang for their great help and hard work in 2019!

Election of accountant:
Sune Scherfig was re-elected as auditor of our accounts. The Board and the Assembly wish to express gratitude to Sune for his great voluntary efforts for Permaculture Denmark over the last many years! Thank you!


The Board’s Inaugural Meeting

By Charlotte Langdon

This weekend we were able to meet together in the bestyrelse. It took place on the lovely island of Orø in the home of Cathrine Dolleris, which is also a LAND centre (permaculture learning and demonstrations centre) we warmed ourselves by the mass-oven to drink her special blend of fossil-fuel-free tea collected from the local area. We were just missing Dan Fisker but the three new members of the board were present and could be welcomed into the board’s activities and tasks.

Saturday we awoke to a nourishing breakfast, met in a morning-circle where we could check-in and set our intentions for the day. Though we had many points to discuss, we managed what we could and took it step-by-step, prioritising points. We introduced the facilitator role in order to effectivise the meeting. This helped us to focus on the task at hand.

In the board we use sociocratic governance- this is an inclusive and effective method of governance which means we try not to get into discussions but instead, work in a focused manner, towards our common aim. The structure is flat instead of hierarchical. You can read more about sociocratic governance here

We used this facilitation to move forward with our roll-sharing. Which tasks are we interested in? What do we already do in our private projects and how can this support our role in the board? This brings in the principle of least effort for greatest effect, meaning that we can work towards the associations aims without getting extra workload than necessary

It was time to elect a treasurer and a spokesperson. So in order to exercise and practise our work with sociocracy, we tried out the sociocratic election process. This process was very effective and ended in a unanimous vote for Mette Brodersen in the role of treasurer! This was definitely worth celebrating! The last part of the evening was used to look at the most pressing issues- decisions that should be taken, tasks to be dealt out and we climbed into bed a little more tired than when we started the day.

Sunday there was just time to eat breakfast, sing birthday songs and say goodbye for now to each other!